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University of Minnesota Extension

4-H clover Chisago County 4-H policy for reimbursement

We have made updates to policies regarding reimbursement of funds for purchases used in 4-H programs.

All reimbursement requests must be submitted within 30 days of the 4-H event/program for which they were used.

Reimbursements will be issued on a monthly basis as the checks will be signed and authorized at the management board meetings. This will require project leaders, volunteers and others submitting reimbursements to plan purchases in advance and be prepared to wait for reimbursement.

The management board meetings will occur every other month (unless need arises for additional meetings) on the 2nd Tuesday of the month at 6:30 pm. 

The following is an example process to follow:

  • Make purchase within the approved budget  - keep receipts to send with form
  • Get a copy of the reimbursement form and fill it out - submit to Extension office within 30 days of the event or program

  • Reimbursements will be reviewed and approved at the Management Board meeting by the County Youth and Adult Treasurer - second Tuesday of the month
  • Checks will be mailed out by the Extension Office - within one week of approval

If you need URGENT reimbursement please contact the Extension Office in advance of making the purchase.

Thank you for your attention to this matter.

If you need a reimbursement form you can pick them up at the Extension office or download here:

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